To: _________@____.__ (Receiver’s email address)
Bcc/Cc: _________@____.__ (Bcc/ Cc receiver’s email address)
From: _________@____.__ (Sender’s email address)
Subject: Attendance punch review
Respected Sir/ Madam,
I trust this email finds you in good health. I am writing to bring to your attention a discrepancy in the attendance records for your employee ID ______________.
Upon review, it has come to our notice that there is no attendance punch recorded for __/__/____ (date). As you are aware, maintaining accurate attendance records is imperative for both salary processing and overall attendance tracking.
To ensure the correctness of your attendance, I kindly request you to promptly review the attendance sheet for the specified date. If you discover any discrepancies or if there were extenuating circumstances preventing you from punching in, please communicate the details to your supervisor or contact the HR department.
Your cooperation in addressing this matter promptly is crucial, as it not only ensures accurate payroll processing but also contributes to maintaining transparency and adherence to company policies. Should you have any queries or require assistance, please feel free to reach out to the HR department.
Regards,
[Digital Signature – if applicable]
____________ (Signature)
____________ (Name),
____________ (Contact details)
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