Going out of the office for a few days and need help with the professional out-of-office sample? Here are 5 out-of-office templates for you to use as an autoresponder email. Out-of-Office is a term used for auto responding feature for your email account that enables the sender to know that you are unavailable. In the OOO message, you can include the details about the date of joining back, backup colleagues, the reason for your absence, and many other things.
Moreover, OOO (Out-of-Office) can be used for the off-shift hours to let email senders know about your working hours.
Sample 1: for Out-of-Office Message
Hello,
Thanks for reaching out to my inbox. I hope you are doing well.
My shift hours are from __:__ (time) till __:__ (time) and currently, I am Out Of Office. I will respond to you as soon as I get back to my inbox.
Thank you for your kind patience.
Regards,
[Digital Signature]
__________ (name),
__________ (designation),
__________ (contact details)
| How to set up out-of-office in Gmail (click to read about it) |
Sample 2: for Out-of-Office Message
Hello,
Thank you very much for contacting me via email.
Unfortunately, I am currently out of office due to ___________________ (mention reason) and due to which I am on leave for _________________ (number of days) i.e. __/__/____ (date) till __/__/____ (date). During the time, I will not be able to respond to your email. Just in case, you need immediate and urgent assistance until I get back, you may contact _______________ (name) at _____________ (mention contact details).
Apologies for not being readily available.
Regards,
[Digital Signature]
__________ (name),
__________ (designation),
__________ (contact details)
Sample 3: Out-of-Office Message
Hello,
I am happy to know that you reached me out via email. Unfortunately, due to some unexpected reason, I am currently out of the office. I apologize for any inconvenience that is caused to you.
Due to the stated reason, I will be away from my desk for the next ____________ (number of days) so that I get time to recover. Due to the said reason and my absence, I will not be able to assist you with your query. In case of need of immediate assistance, kindy reach out to [name and contact details of a colleague or supervisor].
I hope to be back at work soon and I appreciate your understanding.
Best regards,
__________ (name),
__________ (designation),
__________ (contact details)
Sample 4: Out-of-Office Message
Most humbly, I would apologetically inform you that currently, due to the reason _____________ (mention the reason), I am out of office and I will be getting back on __/__/____ (date). I apologize for any inconvenience that is caused to you.
In my absence, in any case, _________________ (name and contact details) will be readily available to assist you further for any assistance needed.
I appreciate your patience and understanding.
Best regards,
__________ (your name),
__________ (your designation),
__________ (your contact details)
Sample 5: Out-of-Office Message
Hello,
I hope you are doing well. I am saddened to inform you that due to the reason, ________________ (mention reason) I will not be able to assist you for the coming ____________________ (number of days) till __/__/____ (date). I feel sorry for not being able to help you with it.
Anyhow, you can freely reach out to my colleague _______________ (name of the colleague) at ___________ (contact details) anytime during my absence.
I appreciate your understanding.
Best regards,
__________ (your name),
__________ (your designation),
__________ (your contact details)
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